Over the span of my career, I took great joy in preparing drafts of memos, briefing notes and all kinds of correspondence for my management team. Naturally, I learned a lot along the way and I was more than happy to pass on to the advice to the newest generation when it was my turn to coach them.
In the early days, one comment that came back a few times was the editing note, “in full first”.
By saying that, my director was suggesting that I should write out an acronym in full the first time it appeared in the document and then to include its acronym version in parentheses. Once that is clarified to the reader, the writer can then feel free to use the acronym in its shortened form throughout the rest of the document.
What sage advice that was! To this day, I really appreciate the time, effort and patience that this busy executive took in tutoring me on the importance of spelling out an acronym.
She explained that an acronym that might be commonly used by my peers and myself might not be evident to someone on another team, someone who isn’t involved in the technical aspects of the work, or someone outside of our organization. Continue reading
When looking back over course of my journey as a writer, I find it interesting to note what has been my preferred time of day (or my “peak” time, if you prefer) for writing.
The fact that it has changed over the years as a result of life’s circumstances demonstrates to me that a peak time does not have to be a set time that will never change. The fact that the peak time can differ from one writer to another also proves that there is no right or wrong answer.
I think that the awareness of one’s peak time for writing is a huge asset, which allows one to capitalize upon that best time, to protect it and to schedule around it, whenever possible.
Back in my university years, my classes took place at pretty much any time of day from 8:30 a.m. to 10:00 p.m. When you also add to the equation a part-time job that filled gaps between classes in addition to time for a social life, my sacred time for writing had to be late in the evening.
With my day fully behind me, I could feel a sense of calm and stillness. With the knowledge that my obligations were met and I wasn’t likely going to face any interruptions, I could easily get in the zone, whether for writing reports, essays, or the poetry I wrote on the side. The ideas and the words to convey them would come to me quite easily until about 1:00 a.m. Continue reading